Commodity and Cash Transfers Accountant

Job Description

Job Description
Job Summary
To maintain an up-to date accounting record of food, non-food items and Cash Transfers

Key Duties and Responsibilities:
• Receives waybills, Material Delivery Sheets (MDS) from the Warehouse keeper/Supervisor and updates the Commodity Tracking System
• Verifies all losses, damages, transfers and warehouse returns, ensuring accurate data capturing and production of relevant documentation
• Updates the Loss and Damage register and ensure all Loss damage reports are supported and filed
• Reconciles physical stocks of commodities for destruction against relevant reports prior to their disposal
• Reconciles the warehouse stock balances against what is in the CTS database (quantity per commodity type)
• Checks with the Warehouse keeper/Supervisor to ensure transactions in all warehouses are captured in line with the requirements of the CTS system
• Liaises with the Warehouse keeper and Commodity Manager to ensure correct CARE, donor and government procedures are followed in the destruction/disposal of commodities
• Coordinates monthly physical counts of food and non-food stocks, ensuring compliance with physical count guidelines
• Maintains an updated inventory of all warehouse transaction books; carry out periodic reconciliations verifying they are all accounted for
• Prepares adjustment entries to clear redundant values on inventory stocklist
• Ensures adherence to project cash transfer delivery mechanism, guidelines/standard operating procedures and raise any challenges with the Commodity and Cash Transfer ManagerAccounting for commodities received through Agro dealers and e- Voucher systems
• Reviews Cash transfer reconciliations of planned beneficiaries against actuals.
• Review transporter &loader invoicing &reconciliations
• Reviews completed invoices and reconciliations for the loaders, verifying their accuracy and completeness
• Prepares payment request for invoices after reconciliation for the transporter and the donor
• Provides conceptual input for NFI Accounting system upgrade of modules/designs and other software and submits to CARE IT & CARE USA CTS Support Team
• Captures data into two databases (CTS and AID Matrix) for Food and Non Food items
• Engages CARE USA and World Vision on technical support on system challenges
• Provides CTS training to commodity staff as necessary
• Produces CTS Reports namely, Commodity Status Report (CSR), Recipient Status Reports and Loss Reports

• Degree in Accounting, business management/ administration or equivalent
• 4-6 years working experience in Accounting 3 years of which should be in CTS or commodity accounting or other related field
• Understanding of warehousing and distribution processes
• Proficiency in Microsoft office packages especially excel, word and access


Job Summary

  • Published on: May 13, 2021, 2:58 p.m.
  • Vacancy: Commodity and Cash Transfers Accountant
  • Employment Type: Full Time
  • Job Location: Mutare
  • Salary: 10000
  • Application Deadline: May 20, 2021

About the Company | Care International In Zimbabwe